Assistant Dean for Academics - School of Graduate Studies


  • Salary Range: $26.32 - $30.93 per hour
  • Hours: 40 hours per week
  • Department: School of Graduate Studies
  • Closing Date: Open until filled


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This position provides assistance to the Dean of the School of Graduate Studies in the administration of multiple academic programs, including development, delivery and assessment of the academic education provided through the School.




Faculty-related responsibilities

  • With the Dean, interview, hire, and fire faculty
  • With the Dean, appoint faculty to teach courses
  • Inform faculty of course load each quarter; with Director of Operations, complete contract updates
  • Support Dean and Director of Operations with annual faculty contracts
  • With Dean, review all course schedules from Registrar for accuracy
  • With Dean, ensure the Registrar is kept appraised of faulty availability
  • With the Dean, schedule monthly faculty meetings that include faculty orientation, program evaluation (overlap, cohesion, outcome assessment), teaching strategies, student issues or concerns
  • Observe courses within program to ensure learning objectives are being met
  • With Program Chairs, oversee annual faculty evaluations, document faculty issues and intervene when necessary
  • Review course evaluations quarterly for all program faculty and make ongoing adjustments as needed
  • Ensure faculty are appropriately assessing course outcomes and that course outcomes are aligned with program outcomes
  • Provide administrative orientation for new faculty. Ensure that new faculty members are aware of academic and HR requirements, required documentation and information needed to function at the University.
  • Train faculty members to use Moodle, Sonis, Adobe Connect and other academic software. Provide ongoing support for these applications.
  • Set up Moodle course pages; assist faculty in Moodle page maintenance, including enrolling students in course pages as needed. Archive all course materials quarterly.
  • Understand, implement, and enforce school policies and regulations regarding grading, vacation time, payroll etc.
  • Train Program Chairs
  • In conjunction with the Program Chairs, implement departmental goals and facilitate interpersonal team dynamics in achieving institutional objectives through a quality/customer-service oriented team.
  • Develop and implement policy and procedures for departmental standards and procedures.
  • Maintain knowledge of internal and external regulations and laws necessary to assure compliance in departmental activities.
  • Schedules faculty interviews with Dean and Program Chairs.
  • Gather, process and maintain accurate records for annual faculty reviews, documentation of academic and non-academic activities for promotion and annual reviews, and accurate faculty leave records.
  • Collect credentials and other required materials from faculty.
  • Ensure that all required accreditation documentation is available and accessible.


Curriculum-related responsibilities

  • Perform quarterly and annual program assessments of curriculum
  • Annually assess course and program outcomes
  • Annually assess curriculum layout options, course sequencing and credit load
  • Evaluate program for gaps and overlap
  • Work with Dean and Program Chairs to expand, revise, or implement new curriculum
  • Assist the Dean in development of online programming.
  • Work with other programs to support a collaborative learning environment and course offerings


Admissions-related responsibilities

  • With Dean, edit and revise catalogue and brochure text annually
  • Represent the School of Graduate studies and programs at institutional events including exploration days and open houses
  • Present webinars about program
  • Communicate with the admissions team regarding program changes and needs
  • With program chairs, create admissions criteria, rubric and evaluation forms for program applicants
  • Write a welcome letter for accepted students
  • Lead program-specific orientation at NUNM’s new student orientation


Student-related responsibilities

  • Understand, implement and enforce school policies regarding student absences, changing programs, grading, etc.
  • Identify policy gaps or issues; revise or develop new policies as needed
  • Be available for students who need program guidance and those who have specific concerns
  • Ensure a cohesive, safe and satisfactory experience for students
  • Work with other chairs and deans to create a consistent educational experience for students
  • Help develop student handbooks with respect to program needs
  • Host annual focus group to obtain student feedback regarding program
  • Represent SGS on CARE team
  • Represent SGS on the AWARE team
  • Lead the ARAC process within the School (inform students of their status, work with Dean of Students office regarding academic contracts, etc.)
  • Oversee students who are on Academic Probation



  • In conjunction with the Dean and department of Institutional Research and Compliance, ensure the timely and thorough completion of all self-studies, annual reports, special reports, and other documents required by various accrediting bodies.
  • Ensure that the School of Graduate Studies is in compliance with the standards of the Northwest Commission on Colleges and Universities.
  • Ensure that all programs within the School of Graduate Studies meet certification requirements as appropriate to each degree.


Additional responsibilities

  • Assist the Dean with program-specific strategic planning
  • Attend meetings as necessary or as a representative for the Dean, including AOT, UDT, PCRC, EMT and others


Other duties and responsibilities as assigned by the supervisor.




  • Master’s degree (Ph.D. or Ed.D. preferred) in education or health-care related field
  • At least 1 year of experience in academic leadership, in planning, management or supervision of curriculum and instruction
  • Teaching experience, preferably in higher education
  • Experience in the management of faculty, with a focus on collaboration and a commitment to teamwork. Must be able to mentor and advise faculty members, and well as solicit faculty needs.




To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must possess the following skills.

  • Supervising and providing leadership to subordinate staff;
  • Developing, recommending, implementing, and monitoring policies, procedures, and work flow;
  • Developing and facilitating information sessions, presentations, and/or workshops;
  • Preparing a variety of reports related to departmental activities, including statistical analysis;
  • Evaluating assigned programmatic area for compliance with applicable regulations;
  • Public speaking;
  • Coordinating the preparation and publication of reports, manuscripts, and promotional materials;
  • Conducting research to identify solutions, resolve problems, or provide information;
  • Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Mediating conflict;
  • Utilizing computer technology for communication, data gathering and reporting activities;

Communicating effectively through oral and written mediums.