Coordinator of Events and Visits

Details

  • Salary Range: $14.93 - $17.55
  • Hours: 30 hours per week
  • Department: Admissions
  • Closing Date: Open until filled

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This position is responsible for organizing events and visits for the Enrollment Management Division and supporting initiatives of the Office of Admissions.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Visits & Events:

  • Coordinate individual and group campus visits for prospective students and their guests or institutions.
  • Coordinate with Recruitment & Admissions Coordinator and the Enrollment Management Division to implement events (e.g. Interview Days, Exploration Days, Information Sessions, etc.)
  • Utilize the recruitment events calendar/tactical plan to create events in Radius and upload to the website
  • Assist with coordination of the student ambassador program and confirm students for panels, events, class observations, etc.
  • Lead campus tours

Community Education Events:

  • Recruit and organize students for 35+ community events yearly; to include all details required to meet advance planning and event execution needs
  • Act as the primary contact for communication about community events for students and the event organizers
  • Select and register for events in which to participate
  • Maintain and update tracking spreadsheet with all event and student details
  • Maintain event marketing inventory, table-top displays, table drapes, etc., as appropriate
  • Coordinate with the Recruitment & Admissions Coordinator to check out marketing materials to students prior to each event, instructing them on set-up and deportment
  • Work with other departments as necessary for specific events (i.e., Marketing, Residency, etc.)
  • Post-event duties, including: check-in marketing materials; review/discuss event evaluation form with students; verify student hours and sign-off on their community ed forms; conduct enter-to-win drawings and contact winners; enter email addresses into database

Other Duties:

  • Responsible for updating Admissions webpage
  • Monitors subscription services
  • Oversee prospective student data entry with a high level of accuracy
  • Mailings to prospective students
  • Other duties and responsibilities as assigned

 

EDUCATION/EXPERIENCE

Bachelor’s degree required with experience in planning and coordinating various schedules.

 

 OTHER SKILL AND ABILITIES

  • Excellent communication skills
  • Sophisticated skill in building interpersonal relationships; relates well to all kinds of people, listens, builds effective relationships, uses diplomacy and tact
  • Ability to organize people and activities
  • Ability to take initiative and work independently as well as with a team
  • Keen attention to detail
  • Strong technical and problem solving skills
  • Ability to prioritize, and work well under pressure
  • Extremely organized
  • Ability to asses and report out project outcomes and identify opportunities for improvement