Accreditation and Institutional Research Analyst

Details

  • Salary Range: $18.74 - $22.01 per hour
  • Hours: 40 hours per week
  • Department: Institutional Effectiveness
  • Closing Date: Open until filled

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This position is responsible for planning and implementing a variety of assessment and institutional research-related projects for the University, including overseeing the coordination, maintenance, assessment, and implementation of NUNM’s institutional and programmatic strategic planning software. Independently conducts in-depth statistical analyses of project data. Evaluates integrity of data, performs data validation, and ensures the overall quality of information. As well as analyzes, develops and communicates innovative solutions and recommendations based on data with regard to survey, assessment, and accreditation responsibility areas.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

OVERVIEW
Institutions of higher learning constantly strive to improve programs and services.  The institutional research analyst oversees and provides guidance to the processes of examination of educational and operational systems and makes recommendations based upon those examinations.  Interaction with administration, faculty, alumni, and students is needed to make comprehensive assessments.  Understanding of accreditation, degree authorization, and other external standards is required to ensure that assessments capture documentation needed for accurate external reports.

ASSESSMENT DUTIES
Oversees the development, maintenance and implementation of the institutional assessment plan in consultation with the VP of institutional effectiveness & associate provost, programmatic accreditation steering committees, and the Academic Operations Team (AOT).

Independently conducts in-depth statistical analyses of project data. Evaluates integrity of data, performs data validation, and ensures the overall quality of information.

Advises department heads on best practices in collection of data for programmatic and student outcomes.

Develops and communicates innovative solutions and recommendations for institutional needs. Helps university constituents understand data, including its use in institutional decision-making and planning.

In compliance with Department of Education (DOE) requirements, is responsible for the creation of assessment tables, charts, and graphs used in the NUNM facts and figures on the university website.

Ensures that data collected is well organized, thoroughly interpreted, and presented in formal written reports for review and analysis.

Produces reports summarizing data as tables, descriptive text, and executive summaries.

Responsible for technical creation, design, execution, analysis and distribution of scheduled institutional survey information, (i.e., orientation survey, course evaluation software, exit survey, cultural competence survey, student satisfaction survey, and alumni survey).

Responds to requests for numerical and narrative data from institutional departments, accreditors, and professional organizations and works with requesters to clarify their needs and optimize the utility of research results.

Provides training and guidance on the development of assessment tools for the campus.

Maintains computer databases, files, and records related to the institutional research function and an indexed archive of institutional information.

Assures access by the NUNM community to the results of key assessment efforts

Maintains an understanding of current ideas, research and practices pertaining to institutional research. Participates in national assessment conferences, as budget allows.

Co-chair the institutional assessment committee.

 

ACCREDITATION DUTIES

Responsible for submission of quarterly IPEDS reports in accordance with DOE Title IV requirements.

Prepares first draft of accreditation annual reports and outside report requests.

Participates in accreditation processes, including:

  • Oversee all document collection processes for accreditation reports and site visits
  • Advise departments on requirements for accreditation document standards;
  • organizes focus groups and task force meetings and establishment of agendas for these meetings;
  • ensures that data captured through focus groups can be utilized as qualitative data that supports assessment efforts;
  • provides editing, feedback, and determination of adequacy in meeting accreditation standards of required supporting document materials;
  • tracks and ensures the timely acquisition of appropriate documentation for self-studies and site visits;
  • responsible for the production end of self-study documents;
  • oversees the distribution of final accreditation documents, print and electronic;
  • maintains archive of official campus meeting minutes to meet documentation requirements of accrediting bodies;
  • develops site visit schedules and assures logistical support for visiting accreditation teams

 

STRATEGIC PLANNING DUTIES

Responsible for technical operation of SPOL strategic planning software, including data entry and reports as needed.

Trains authorized employees on use of the SPOL system.  Verifies that departments with direct access have entered their plans into SPOL and that the plans adequately reflect planning and assessment processes.

Supports and advises university budget unit heads on the strategic planning systems.

Work with each planning unit head to identify departmental goals, toward achievement of university and program level goal and the accreditation standards, including goals created by recommendations resulting from the self-study process.

Guides departments in identification of appropriate assessment components into each goal of their strategic plan.  For departments who are not granted direct access, enters into SPOL departmental goals and assessment criteria.

 

GENERAL DUTIES

Works with VP of Institutional Effectiveness & Associate Provost to create annual department budget and in the absence of the VP assumes responsibility for the department in terms of accreditation.

Serves as a member of the following university committees:  Academic Operations Committee (AOT); Institutional Assessment Committee, programmatic accreditation steering committees, and other committees as assigned.

 

EDUCATION/EXPERIENCE

Bachelor’s degree from an accredited institution required in a field that requires substantial study of statistics and research methodology and management information systems.  Examples include social sciences, public policy, statistics, applied research, behavioral sciences, education, information, or related field plus specialized training in institutional research and assessment. Equivalent combination of education and experience will be considered.

Minimum of three years’ experience in a position requiring utilization of assessment or statistical analysis skills.  Utilization of assessment and research experience in higher education preferred; or equivalent combination of education and experience.

Experience and knowledge of higher education and organizational capability is strongly desired. Related experience in government or industry is acceptable.

Master’s degree preferred.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to design, conduct, and analyze complex institutional research data; able to develop multiple solutions to problems.

Required proficiency in Microsoft Excel and data analysis software, such as SPSS, for data analysis, data management, graphics, and word processing. Desired proficiency with student information systems, Tableau, SPOL, and course evaluation software or other similar products.

Must have demonstrated experience working with teams and in group settings. Solid organizational and project management skills, as well as attention to detail are major assets in this position.

Must be able to work independently and manage several projects at once, keep projects moving forward, and take initiative. Experience successfully coordinating team projects with others would be useful.

Ability to think creatively and develop creative solutions to management information systems while managing multiple concurrent projects and activities yet maintain attention to detail with high standard of integrity.

Ability to communicate effectively and professionally, both orally and in writing, and work accurately and independently while meeting schedules and time lines.

Ability to establish cooperative and effective relationships for research projects and presentations.