POSITION DESCRIPTION

This position performs duties associated with student enrollments/withdrawals, dispatching records, maintaining files, maintaining student database, customer service, and related office duties. Works closely with academic and clinical leadership to assure registration processes are accurate and complete.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

RECORD KEEPING

• Maintain and review student records for accuracy and timeliness including hours entered into CORE tracking software.
• Communicate registration policies and procedures to students, faculty, and administrative offices.
• Clinic Grade reconciliation in SONIS based upon hours and clinic evaluations in CORE.
• Responsible for clinical sub database, clinic schedule changes, and notifying clinical staff of student absences. Assist students in finding clinical subs for absences.
• Assist with graduation verification, transcript orders, diplomas, etc, ensuring compliance with FERPA.
• Maintain Mailbox List.

REGISTRATION

• With Registrar oversight, enters Academic and Clinic Schedule into SONIS and EMS.
• Assist with registering students in SONIS each quarter for required courses.
• Process forms submitted to registrar office and follow up as necessary (i.e. LOA, grade change and add/drop forms).

GENERAL OFFICE

• Enter and keep-up-to-date reporting to reflect students deviating, withdrawing or taking/returning from official leave of absence (clinical and academic).
• Ensure accuracy of Clinic Tracker.
• Conduct degree audits to verify and communicate with students their progress toward graduation, including outstanding academic and clinical requirements.
• Collect and distribute registrar office mail.
• Monitors registrar/CORE help desk and responds to tickets or assigns them to appropriate personnel.
• Refer appropriate student issues to the Registrar for quick resolution as needed.
• Chairs Appeals Committee and serves on other committees as needed.

 

EDUCATION/EXPERIENCE

Bachelor’s degree from an accredited four-year college or university and two (2) years’ experience in higher education administration, preferably registrar’s office and coordination of academic policies and/or delivery of student services experience; or equivalent combination of education and experience. Data entry experience.  Knowledge, clearinghouse reporting, veterans education benefits and international students a plus.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Thorough knowledge of FERPA, Student Right to Know Act, transcript conventions and rules with respect to student confidential information.
• Knowledge of accreditation guidelines and academic policy.

 

PAY AND BENEFITS

• $25.00 – $27.00 an hour Base Wage
• Retirement Savings Plan
• Dental insurance
• Medical insurance
• Health savings and flexible spending accounts
• Paid time off
• Vision insurance
• Short-term and long-term disability
• Life insurance
• Tuition assistance
• 16 paid holidays including birthday
• 25% discount at NUNM Medicinary

 

 

This in-person position will be based at our campus in Portland, Oregon.